Ways To Work Smarter Not Harder That Will Effectively Improve Your Own Life
Aim for efficiency, not neatness. Neatness as an end by itself can be dangerous: Putting things away just to clear off your desk can cause you to lose or even forget about them. This one suggestion will instantly allow you to work smarter not harder.
Clutter is not often caused by inadequate space or time. The root cause is usually indecision. So be selective about what you bring into your office and home. If you know what you value and what your ultimate goal are, being selective is not difficult.
Have a place for everything. Open your mail in the same place everyday so it doesn't get flung all over. Put unpaid bills together, away from paid bills. Keep all office supplies together to prevent duplicate orders.
You should not use your whole desk surface as a giant In-box. Instead, determine your next action on every piece of paper and file appropriately. Tasks to be completed soon (telephone calls to make, questions you should ask business associates) and current projects go into your "Action Files," which should not be combined with Reference Files. Action Files needs to be kept close to you.
That maxim, "Handle each piece of paper only once," is too significant to be practical. But it contains a grain of truth. Do attempt to take the next action that's needed each time you manage a piece of paper. What about that seminar advertisement you put on your desk, as a reminder to decide whether to sign up - you know, that paper you have shuffled fifteen times today already? Either call immediately to get the information you require, or make a note in your appointment book to call later. Then you're that much closer to being done with it.
Don't save paper that you're not willing to spend some time filing. If you don't document it properly, you either will forget you have it, or you won't manage to find it if you need it. It does you no good, and the outcome is not different from if you'd thrown it out to begin with. If you are set up to scan information into your computer, be selective. If you cannot imagine a certain situation when you'd need to refer to the info again, don't scan it. The majority of us save a great deal of paper we'll never use again.
Often we are own toughest enemies, interrupting ourselves by hopping from one half-finished task to another. Avoid doing "the desktop shuffle" - shifting papers aimlessly around on your desk. Each time you handle an item, take an action towards finishing it so that you will work smarter not harder.
Learn to say "No." You could live to be a hundred and still not have time to do all you want-that's the curse and gift of being smart and having high expectations of your own self. The good news is you can choose what to focus on. You have far more freedom than you may recognize. Aside from obligations such as caring for vulnerable family members and paying taxes, very little of what you "have" to do is ethically or legally compulsory. Review everything in life and ask, "What's the worst that can take place if I stopped doing this?" Saying "No" sometimes is the only way you can "Yes" to what you really value.
Watch out for stuff. The more stuff you have, the more you need to find a place to put, and the more you'll have to clean, fix, and eventually change. Stop purchasing things you don't actually need just because they're for sale. That alone will help you work smarter not harder. You can get more stuff, and you can always get extra cash. But you can not get more time.
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